FOR ELECTION SERVICES COMPANIES
Election Software for Election Services Companies
Run the election. Certify the result. Be ready when someone asks.
BallotLink is the election software an Election Services Company uses to run California HOA elections electronically and serve as the independent Inspector of Elections — reviewing returns, resolving write-ins, and certifying results in its own separate workspace, after ballots go out.
What the Inspector Does in BallotLink
- Log into your own workspace and see every election you're assigned to — across multiple HOAs — on one dashboard.
- Review returns and results on your own side, separated and correctly attributed per HOA.
- Resolve any write-in candidates before finalizing.
- The ballot itself prevents an overvote — a voter can't select more candidates than allowed, so invalid ballots are stopped at voting time, not left for you to catch by hand.
- Finalize and certify the election. Every inspection writes to an audit record.
- Your side and the setup side are separate logins that can't see into each other — returned ballots come back only on your side.
What BallotLink Lightens
- No envelopes to open. An electronic voter authenticates through their personalized link and voter ID — there's no outer envelope and no signature to check by hand.
- A count with no hand-tallying. No misread handwriting and no arithmetic done by hand — the count comes straight from the ballots as cast.
- Reviewing ballots is fast. Because everything's digital, checking ballots again means reading data on a screen, not reopening boxes of paper.
- Records kept for a year. BallotLink keeps election records for one year — instead of keeping custody of a box of paper.
No vote totals exist anywhere in the system until the inspector finalizes.
Not a policy — it's enforced by the software. There's nothing to leak, nothing to peek at, and nothing anyone can see before you certify.
The record exists before anyone asks for it
Most elections are never challenged. The problem is that nobody knows in advance which ones will be — and California law gives members a year after the results to raise one.
BallotLink builds the election record while the election runs. Ballots are retained for one year as the law requires, and every inspection writes to the record as it happens. When a question comes months later, the answer is already written down — not reconstructed from emails and memory.
For an Election Services Company, that record is the product. It's what stands behind your certification.
Questions Election Services Companies Ask
Can an inspector oversee multiple elections at once?
Yes. An inspector sees every election they’re assigned to across multiple associations on one dashboard, each kept separate and correctly attributed — ballots and results from one association never mix with another’s.
Does BallotLink protect the inspector’s independence and keep the election defensible?
Yes. The inspector works in a separate login from whoever sets up the election, and the two sides can’t see into each other — returned ballots come back only on the inspector’s side. Nothing about the platform ties the inspector to the association, so the independence the law requires stays intact, and every action is recorded in an audit log the inspector can stand behind if the election is challenged.
Can the people who set up the election see the ballots?
No. The setup side and the inspector’s side are separate logins that can’t see into each other. Returned ballots come back only on the inspector’s side.
When are results available?
Not until the inspector finalizes. No vote totals exist anywhere in the system before that — it’s enforced by the software, not just policy.