FOR MANAGEMENT COMPANIES
HOA Online Voting for Community Association Managers
More for your associations. Less on your plate. A nudge to every member who hasn't voted.
BallotLink is HOA online voting software for the property managers and management companies who run board elections for California community associations — so you can offer every association you manage a modern, electronic election instead of a paper one.
Election season means your team racing the clock — printing, stuffing, mailing, chasing ballots, and counting, for every association at once. BallotLink lifts that off them. Ballots go out with a click, and results come back without the paper crunch. When a member calls at 8 PM the night before the deadline saying they lost their ballot and can't make the meeting, your team can resend it with a click, right from their phone — instead of telling them it's too late. And when a board is worried about turnout, you can send reminders to the members who haven't voted yet.
While voting is open, you can see which members haven't voted and send them a reminder — the difference, often, between hitting quorum and scheduling a reconvened meeting.
Take on more associations without growing your staff.
When the election paperwork comes off your team's plate, the same people can carry more associations.
What You Can Do in BallotLink
- Set up and run an electronic election for each association you manage.
- Send ballots by email through BallotLink, or as a printed, ready-to-mail PDF — and mailed ballots go only to members who vote on paper, not every household.
- Resend a member's ballot in seconds if they lose it — from a computer or a phone, right up to the deadline.
- Send reminders to members who haven't voted yet — turnout help you can offer every board.
- Distribute election rules the way the law requires (post online or mail), and add candidates and dates per association.
- Bring your own independent Inspector of Elections, or ask us for a referral — either works in BallotLink.
- Every board can log in and oversee what you do on their behalf — transparency built in.
Getting Your Associations On Board
Voting is simple for members — a personalized link and a voter ID, no account to create, with paper still available for anyone who opts out. And every company using BallotLink is trained on how to set up and run elections properly; your staff is never handed the system without the knowledge and procedures to use it.
Risk reduction across the portfolio
When an election is questioned, the management company is usually the first call — and California law gives members a year after the results to raise a challenge.
BallotLink creates the election record while the election runs, not after someone asks. Actions in the system are attributed to the person who took them, election records are retained for one year as the law requires, and each association's board can review what was done on its behalf. Multiply that across every association you manage: the same discipline, the same records, every election.
The elections you run carefully are easy. The record proves the rest were run carefully too.
Questions Management Companies Ask
Can we offer this to any association we manage?
Yes. You can run an electronic election for any association you manage — and paper stays available for any that prefer it.
Can our boards see what we’re doing on their behalf?
Yes. Each HOA board can log in and oversee everything the management company does for them.
Do we serve as the Inspector of Elections ourselves?
No — an independent inspector certifies the election, while your team runs the administrative side. Bring your own inspector, or ask us for a referral.
What do our members have to do to vote?
Open their personalized link and enter a voter ID — no account to create. Paper stays available for anyone who opts out.